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[Senders Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]

Sample Letter #1: Request a refund or reimbursement

[Letter Date]

[Recipients Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]


[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],



Although I am very excited about the coming convention, I, unfortunately, will not be able to attend due to circumstances beyond my control. For this, I would like to request a refund of the registration fee that I paid. I understand that according to the terms and conditions, only 75% will be returned to me as the deadline for any changes has already passed. I have attached the invoice I received upon registration.

Please send the check for the refund to my company's office address at 3391 Cazador St, Los Angeles CA 90065. Thank you very much.



Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] -Optional-

cc: [Name of copy recipient] -Optional-