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[Senders Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]

Sample Letter #4: Reject a bid or proposal

[Letter Date]

[Recipients Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]


[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],



Thank you for offering your services to us and submitting your bid. We appreciate your plan on the rewiring of our old building. We also appreciate the wonderful presentation and the effort that you have made. We regret to inform you that we have chosen to award the bid to another firm. Their plan is much closer to how we want it to be and the cost is within our planned budget. However, please keep in touch, as we will still need your services for future projects.



Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] -Optional-

cc: [Name of copy recipient] -Optional-