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[Senders Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]

Sample Letter #1: Decline an invitation to speak or perform

[Letter Date]

[Recipients Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]


[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],



Thank you for your invitation to address your annual convention in October. Unfortunately, I am unable to accept your thoughtful invitation as I will be overseas during that time.

You may, perhaps, consider approaching Jenny Smith who is also an expert in stem cell research and who has just returned from a study program in France. I am sure her experience and knowledge would be of interest to your members. I am sure your conference will be a success and thank you for considering me.



Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] -Optional-

cc: [Name of copy recipient] -Optional-