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[Senders Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]

Sample Letter #1: Decline an invitation to join an organization

[Letter Date]

[Recipients Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]


[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],



I would like to express my appreciation at being invited to join the Winston Community Association. I am honored by the invitation as I hold your Association in great respect for the commendable works you have achieved in our community. Unfortunately, at this time I must decline your invitation. I was recently appointed Publicity Officer for the Winston Workers Union and have not only a commitment on Monday evenings, but a considerable work load as part of this appointment.

When my tenure is complete with the WWU, should your offer still stand, I would be willing to reconsider. Thank you for your consideration and good luck with your upcoming events and initiatives.



Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] -Optional-

cc: [Name of copy recipient] -Optional-

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