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How to Steps

1. Introduce yourself and briefly state how you know the person being referred to in the letter.

2. Explain why you are writing. You can then move on to a description of the person in question. Stick to the things you have personal knowledge of, and refrain from citing rumors. Back up your statements with proof or short anecdotes if you can. Maintain an objective and professional tone even if you are writing about a personal acquaintance.

3. Close the letter respectfully and be sure to leave your contact details in case more information is necessary.

[Senders Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]




Providing character reference for a personal acquaintance appearing as a court witness. Sample Letter.


[Letter Date]

[Recipients Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

My name is Angeline Acres. I am 33 years old and work as a clerk at the XYZ Department Store. I know the defendant in this case, Mr. Casey Clarks, as a colleague. We have worked together for four years.

I am writing to provide information about Mr. Clarks, based on my experience with him in the workplace. In the years that we have known each other, he has always done well on the job, as evidenced by his recognition certificates. He has managed to maintain good attendance records. Furthermore, I have found him to be a helpful and kind soul, as he made an effort to teach me the ropes when I first arrived in the company.

I hope that this information helps. Should you need more specific details, I will be happy to help. Kindly contact me at 555-5555. Thank you very much.

Sincerely,



[Senders Name]
[Senders Title] - Optional

[Enclosures: number] -Optional-


cc: [Name of copy recipient] -Optional-


Similar Sample Letters