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[Senders Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]

Sample Letter #1: Follow up with a reminder

[Letter Date]

[Recipients Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]


[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],



I am writing to inform you that the company is renewing all its memberships. You need to verify the data in your file and update any changes before the month ends. This includes the health care benefits that you wish to avail.

Please do this as soon as possible. The company will not be liable for any wrong data if you will not comply. For more questions and inquiries about this, please contact the employee helpline at 414-4444. We will address all your concerns.



Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] -Optional-

cc: [Name of copy recipient] -Optional-

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