By A Web Design
Confirm travel arrangements (from the arranger). Sample Letter #1
[Senders Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]
Sample Letter #1: Confirm travel arrangements (from the arranger)
[Letter Date]
[Recipients Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Following the conversation we had over the phone earlier today, my administrative assistant has already made travel and accommodation arrangements for you and you team for your proposed trip to visit our site. The details are on the attachment.
She has booked your flight for Detroit on Wednesday, May 7 at 2:15 in the afternoon. You will be arriving here 7 hours later. We have asked for our company driver to await your arrival at the airport, as he will drive you to your hotel, the MGM Grand. The return flight remains open, just like you asked. The airline will be mailing the tickets directly to your office address.
We believe that you will be very comfortable in your hotel. It is one of the best in the city and we have reserved you the Executive Suite.
If you need anything else for your trip that we haven't covered, please give us a call immediately so we can make further arrangements. We at Smarts Inc. look forward to seeing you.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] -Optional-
cc: [Name of copy recipient] -Optional-
