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[Senders Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]

Sample Letter #1: Complain about and dispute a bill, invoice, rent, deposit, withdrawal, etc.

[Letter Date]

[Recipients Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]


[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],



I write in response to your letter of March 12. In this letter you send a bill for $500 in relation to a loan that I had taken out with Halifax Corporation. I should point out that I no longer have a loan with yourselves as it was repaid in full on February 13. You will see attached a copy of the final payment confirmation as signed by an employee of your corporation. Additionally I have also attached a copy of the loan agreement for your perusal.

 

In the loan agreement you can clearly see the repayment schedule and also the highlighted line that confirms that there is to be no additional charge for an early repayment of the loan. As the $500 is directly related to fees for early repayment it can not be a valid charge. As I have complied with all aspects of the loan I would ask that my promissory note is returned to me straight away with acknowledgment that no further money is owed to the Halifax Corporation. I look forward to receiving a quick response to this letter. I write in response to your letter of March 12. In this letter you send a bill for $500 in relation to a loan that I had taken out with Halifax Corporation. I should point out that I no longer have a loan with yourselves as it was repaid in full on February 13. You will see attached a copy of the final payment confirmation as signed by an employee of your corporation. Additionally I have also attached a copy of the loan agreement for your perusal.

In the loan agreement you can clearly see the repayment schedule and also the highlighted line that confirms that there is to be no additional charge for an early repayment of the loan. As the $500 is directly related to fees for early repayment it can not be a valid charge. As I have complied with all aspects of the loan I would ask that my promissory note is returned to me straight away with acknowledgment that no further money is owed to the Halifax Corporation. I look forward to receiving a quick response to this letter.



Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] -Optional-

cc: [Name of copy recipient] -Optional-

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