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Cancel an postpone an appointment. Sample Letter #3
[Senders Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]
Sample Letter #3: Cancel an postpone an appointment
[Letter Date]
[Recipients Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I regret to inform you that I will not be able to meet the Mayor at 9:00 a.m. on May 21. This is because my father is in the hospital and is undergoing a liver surgery and my presence is required at the hospital. I will be in Tampa for the upcoming six months.
Before coming back I will call your office and arrange another meeting with the Mayor. Please mail me the information I have asked for and it will be sent to me in Tampa.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] -Optional-
cc: [Name of copy recipient] -Optional-
