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[Senders Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]

Sample Letter #1: Approve a proposal

[Letter Date]

[Recipients Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]


[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],



First of all, we would like to thank you for sending your proposal on the improvement of our inter-department communication processes. We agree that this is an area we will have to work on. You were able to highlight a lot of key areas in the document you sent. As such, we believe that you can make a big contribution to the implementation of new and more effective processes.

Before you decide on joining the ad-hoc team for this project, kindly go over the attached document. This explains your job description for the duration of this project. If you are amenable to this arrangement, do let us know.

We are looking forward to embarking on this exciting project with you!



Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] -Optional-

cc: [Name of copy recipient] -Optional-