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[Senders Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]

Sample Letter #1: Announce a special meeting

[Letter Date]

[Recipients Name]
[Address line 1]
[Address line 2]
[State, ZIP Code]


[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],



RE: Meeting to discuss new holiday and bonus structure

Lisa Matthews from the Human Resources Department shall conduct a next Monday in order to go over the adjustments and new regulations regarding company holidays and bonuses. Office staff shall be required to attend in two batches, with the first batch attending at 11:00 a.m. and the second batch at 1:00 p.m. Batch assignments shall be posted on the bulletin board tomorrow.

Please review the company policy manual, specifically the section on holidays and bonuses in order to have background knowledge on the topics to be discussed. Attendance is highly encouraged and comments and suggestions regarding the matter shall be taken into account. Thank you.



Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] -Optional-

cc: [Name of copy recipient] -Optional-

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