How to Write Invitation Letters
Invitation letters can both be formal or informal in format and tone, depending on the event that you are inviting your reader to and who is hosting the affair.
Usually, weddings, business retreats or dinners, and corporate conventions are among those that are considered to be formal; while children’s birthday parties, afternoon barbeques, and engagement dinners are deemed less formal.
Nonetheless, when writing invitation letters, the most important details to pay attention to and include are related to the affair itself. You should clearly state when and where it is going to be held. This can include a specific time for the opening of the affair and a general idea on what time it will end.
Aside from that, you should also mention the reason behind holding the event. This means giving a short paragraph on the background of the affair.
For example, if you are inviting someone to a charity dinner, mention what charity is involved and where the proceeds are going to go. In the same way, if you are inviting someone to a christening, state the age of the child and other relevant details.
Another thing to keep in mind is you should always send the invitation early enough for your guests to make arrangements or clear their schedules.
Two weeks to a month’s notice should be ample time. If you choose, you can also ask your guests to respond to the invitation a few days or a week prior to the event in order for you to finalize guest lists and other details.
It would also be a good idea to include an email address or phone number that your guests can contact if they have other questions that your letter did not cover. This way they can get in touch with you for clarifications.
More Than 23 Topics and 146 Letter Samples
- Extend an invitation to attend a trade show, seminar, or conference.
- Extend an invitation to a personal social event.
- Extend an invitation to join an organization.
- Extend an invitation to open an account.
- Extend an invitation to participate in or attend a fund-raising event.
- Extend an invitation to speak or perform.
- Extend invitation to seasonal parties; Halloween. St. Patrick’s Day, Valentine’s Day, etc (business and personal).
- Extend invitations to seasonal parties: Halloween, St. Patrick’s Day, Valentine’s Day, etc..
- Formal Invitation Letter.
- Invitation Letter for a Job Interview.
- Invitation Letter to a business event.
- Invitation Letters to a Demonstration. Extend an Invitation.
- Invitation Letters to a Personal Social Event. Extend an Invitation.
- Invitation Letters to a Seminar, Conference, Presentation, Trade Show. Extend an Invitation - 01.
- Invitation Letters to Halloween, Valentine’s Day or any other Party.
- Invitation Letters to Join an Association, Organization. Extend an Invitation.
- Invitation Letters to open an account - Extend an Invitation.
- Invitation Letters to Participate in a Fund-Raising Event. Extend an Invitation.
- Invitation Letters to Speak, Present, Perform. Extend an Invitation.
- Invitation Letters to Visit a Facility, Factory, Campus, etc. Extend an Invitation.
- Invite a customer to request a sample product or more information.
- Invite a prospective customer to a sales appointment, presentation, or demonstration.
- Invite or request suggestions from employees and customers.