How to Write Inform Letters
Inform letters are sent to spread information regarding a certain incident or issue. These can be anything from general memos in the office regarding policies to professional letters informing of a loss of a job or even personal correspondences dealing with family matters like divorce or death.
With such a wide array of topics that an inform letter can cover, your recipient and the type of information you are sending will determine whether or not you should follow a formal or informal layout or format and whether you should print or handwrite it. Generally, it has anything to do with work or business, keep it formal, whereas family matters generally are more casual in tone.
When writing an inform letter, keep it simple. Relay the message immediately in the introduction of the letter. Provide and relevant information and be sure not to clutter your letter with unnecessary details.
Give what is deemed needed at the moment and write that you can be approached personally for any further questions.
Make sure that the important information is laid out in a clear manner. Don’t make it difficult for your reader to find and refer to the information needed at a later time. If you are mentioning dates or times for the future, make sure that these too are presented in an obvious and clear way. This will ensure that you avoid any confusion later on.
Towards the end of your letter, include your contact information – an email address or phone number that you can be reached at in case there are any clarifications that your recipient needs to make.
More Than 12 Topics and 46 Letter Samples
- Offer voluntary service.
- Offer voluntary services.
- Write a news release.
- Inform a customer of a misprint.
- Inform a customer of an incorrect payment amount and ask for balance.
- Inform a customer of an incorrect payment amount and ask for the balance.
- Inform a customer of an overpayment.
- Inform a customer that the check you received was not signed or the payment was not in the envelope.
- Inform customer of a misprint.
- Inform employees of another’s illness.
- Relieve someone from delegated responsibilities because someone else will assume them.