How to Write Government Letters
Government letters are written for a vast number of reasons. Some pen letters like this in order to complain or express dissatisfaction towards the performance of a government official or government agency. Others write them to ask or propose for a change in policy or legislation. Some individuals also choose to correspond with the government to commend an individual or group of people for a job well done.
Whatever the reason may be, the most important things to keep in mind is that when writing government letters it should always be formal, concise, and respectful.
Because these are formal letters, having them printed out instead of handwriting them is more advised.
Moreover, be clear and sure about whom you are addressing the letter to. It should be the official or government office that is directly concerned with the issue or issues that you will tackle in your letter. Some letters sent to the government never get addressed accordingly because they aren’t sent to the proper agencies.
The introduction of your letter should clearly state the reason why you are writing. If it is necessary, provide a brief background on the issue at hand to make the situation clearer to whoever is reading it. You should also mention what you want done regarding the matter at hand. If you have any suggestions, you can outline these in the letter.
If there are too many, however, you can suggest to arrange a meeting to discuss the issue further. If you make this proposal, don’t forget to include your contact information.
It should be reiterated that throughout your entire letter, you should maintain a formal and respectful tone. The quickest way to turn off your reader is to appear rude and vindictive. Give the respect that is due.
Choose an appropriate complimentary close and sign your name in ink at the bottom.