How to Write Feedback Letters
Feedback letters are great ways to show your support for the improvement of a certain product, service, or performance of an employee. This allows your recipient an opportunity to grow, become better, and ultimately be a step closer to professional excellence.
The first thing that has to be taken into account is the appearance of your letter. As the person providing feedback, it is important to establish your credibility. This is why it is best to print out the letter instead of handwriting it, and if possible have a professional-looking letterhead at the top.
Secondly, as much as possible be balanced with the feedback that you give. Point out the positive points of the person, product, service or whatever it is you are sharing your thoughts on. Be specific with these. If possible, mention dates or specific instances that you were pleased. After presenting the positive points, do the same with the factors that you are dissatisfied with. Again, don’t forget to be specific. Be constructive with the manner you express both sides.
If you have any ideas and feel that you are qualified to give suggestions, include these in your letter as well. It would be better if you can provide possible solutions for all the criticisms you mentioned earlier in your letter.
You can conclude your feedback letter by wishing the person, organization, business, etc the best of luck in their future endeavors and expressing your continued support for them. Don’t forget to sign the letter in ink at the end.